To see Monthly Meeting Minutes 2024 please click here
To see Monthly Meeting Minutes 2025 please click here
FLOSA JUNTA MEETING MINUTES / MONTHLY JUNE 2026
1. ASADA / WATER RESOURCE INFORMATION/ Matt McFerran
Issue discussed: Matt reports that there has been another request for a water letter. Felippe and Zuleikka are out of country. No new news there.
Decision:
Action: None needed
Person responsible: Philippe, Lalo, and Matt - ASADA Deadline:
2. ROADS INFORMATION/ Need new volunteers
Issue discussed: Roads getting rough and will need some work soon.
Decision:
Action:
Person responsible: Deadline:
3. FINANCIAL INFORMATION/ Hans-Juerg Schmid
Issue discussed: $48K in bank, Asada payment not made yet. Around 2/3 of people have paid their dues. Luna Azul has not made a payment. Sarah will draft a stronger worded letter and will mention the ongoing light pollution issue that adversely impacts the animals and the environment, as well as disturbing the community as it’s more difficult to see the night sky.
Decision:
Action:
Person responsible: Hans-Juerg Schmid Deadline:
4. SOLID WASTE & RECYCLING INFORMATION/ Mannix O’Connor & Matt McFerran
Issue discussed: Lids for the recycling containers are done and should be installed soon.
Decision:
Action:
Person responsible: -
5. NATURE RESERVE INFORMATION/ Axel Groh & Sam Kohn
Issue discussed: Not discussed / no new updates
Decision:
Action:
Person responsible: Axel Groh, Sam Kohn
6. COMMUNICATION INFORMATION/ Sarah Mountford, Liljana Groh, Mary Kohn
Issue discussed: Email from Jeff and Diane and there is an issue with a survey on their property. They need the original records as surveyed. The Junta doesn’t hold the property division records. The property should be registered with the Registro Nacional. Perhaps they should get a notary or have their lawyer look it up, or they could go to the Banco Nacional with their property number and should be able to find the information as well, for free.
Decision:
Action:
Person responsible: Liljana
7. SECURITY INFORMATION/ Laura Haim
Issue discussed: No new issues
Decision:
Action:
Person responsible:
8. LEGAL INFORMATION/ Wolf Ebel
Issue discussed: Trust still being worked on with the attorneys (costs, etc) . Annual meeting minutes have to be sent to Cordero Annually. This has been submitted, and the board members have updated their passport details as needed with Cordero. No new issues.
Decision:
Action:
Person responsible: Wolf Ebel and Hans-Jürg Schmid
OTHER ISSUES: none
Attending Board Members: Wolf Ebel, Sandra Schiepe, Sarah Mountford, Hans-Jürg Schmid, Matt McFerran, Liljana Groh.
Special guests: none
FLOSA JUNTA MEETING MINUTES / MONTHLY MAY 2026
1. ASADA / WATER RESOURCE INFORMATION/ Matt McFerran
Issue discussed: Matt provided an update on the situation with System 3. There is not enough volume of water in tank 3 for the pump to work efficiently. The assumption is that the aquifers are low and not to capacity, therefore there is not enough pressure to adequately trigger the pump.
Since system 3 was not in operation, the ASADA decided to take the opportunity to have the system cleaned to see if that would help with the operation. All three systems were recently cleaned. Presently, the tank has been filled by Philippe and Lalo so that 90 meters of water is now held in reserve in case of emergency.
Decision:
Action: None needed
Person responsible: Philippe, Lalo, and Matt - ASADA Deadline:
2. ROADS INFORMATION/ Need new volunteers
Issue discussed: Roads are in decent condition now but there are some issues with water drainage where four driveways converge: Matt and Diane, the Kells, Peter, and Tank 2 (ASADA). Also, some muddy patches near the main gate that could use some stone.
Decision: Costs to repair will be shared by the 3 neighbors and FLSOA (because access to the tank is required by ASADA). Once trucks and equipment are there, we should add some stone to the main gate.
Action: Matt will collect recommendations and quotations
Person responsible: Deadline: Quotes available by next meeting
3. FINANCIAL INFORMATION/ Hans-Juerg Schmid
Issue discussed: Fees collected to date are $55,000 out of the $85,000 due. Members who have not yet paid typically pay, but pay very late.
Decision:
Action: Reminders of fees due will be sent out individually and continuously to those who have not yet paid
Person responsible: Hans-Juerg Schmid Deadline:
4. SOLID WASTE & RECYCLING INFORMATION/ Mannix O’Connor & Matt McFerran
Issue discussed: 4 additional containers were purchased and installed, and 9 new lids for all containers were ordered. Fabrication should be complete in a week’s time.
Decision:
Action: Follow up required with the fabricator
Person responsible: -
5. NATURE RESERVE INFORMATION/ Axel Groh & Sam Kohn
Issue discussed: Not discussed
Decision:
Action:
Person responsible: Axel Groh, Sam Kohn
6. COMMUNICATION INFORMATION/ Sarah Mountford, Liljana Groh, Mary Kohn
Issue discussed: Liljana, not present but asked by text for Diane (Robert’s long-time renter) to be added to the Los Sueno’s community chat group. All agreed that she should be added. Also, Liljana asked if Brian Bombard, a representative of Nosara’s Bomberos, should remain on the chat group in case of emergency. The friend that Laura accidently added should be removed.
Decision:
Action: Add Diane to the list, remove Laura’s friend
Person responsible: Liljana Deadline:
7. SECURITY INFORMATION/ Laura Haim
Issue discussed: One report of a theft in the finca in the last month.
8. LEGAL INFORMATION/ Wolf Ebel
Issue discussed: Costs to set up the trust have been received but we are waiting for one question to be answered by Cordera and that is: what will the costs be when a member of the FLSOA changes. We need to know this so that we can know, not only what the set-up costs are, but also what the maintenance costs of the trust will be.
Mariana from Cordera is in the process of preparing and updating files for new government requirements. Cordera was awaiting access to a book of minutes that was recently sent to them by Hans Jeurg. This should be done in time for the next meeting.
Decision:
Action: Follow up with Cordera on items mentioned above.
Person responsible: Wolf Ebel and Hans-Jürg Schmid
OTHER ISSUES: none
Attending Board Members: Wolf Ebel, Sandra Schiepe, Mary Kohn, Hans-Jürg Schmid, Matt McFerran.
Special guests: none
FLOSA JUNTA MEETING MINUTES / MONTHLY APRIL 2026
1. ASADA / WATER RESOURCE INFORMATION/ Matt McFerran
Issue discussed: Matt is working with Philippe on opportunities to improve the system in ways that make financial sense. He’s also trying to figure out if the calibration on the new meters is accurate and if the losses are as bad as originally reported.
Decision:
Action: None needed
Person responsible: Matt McFerran Deadline:
2. ROADS INFORMATION/ Need new volunteers
Issue discussed: The road to pump 3 is difficult to navigate in the rainy season. There is a tree down and Matt will take his chainsaw down and take care of that. Laura has concerns about roadside debris and has sent a video. Discussed that the debris is on the other side of a fire line and is in a good spot to decompose. The board agrees that we do not have the budget to landscape the jungle. If any homeowner wants to do additional landscaping they can do so as long as it doesn’t interfere with the overall preserve, jungle or other owned land. Landowners do have responsibility to make sure that their trees do not fall over public roads.
Decision:
Action:
Person responsible: Deadline:
3. FINANCIAL INFORMATION/ Hans-Juerg Schmid
Issue discussed: A couple more owners have paid but not many. April is the deadline for all owners to pay. A reminder needs to go to all owners to pay their dues mid-April. The 2026 donation has not yet been made to the ASADA.
Decision:
Action:
Person responsible: Hans-Juerg Schmid Deadline:
4. SOLID WASTE & RECYCLING INFORMATION/ Mannix O’Connor & Matt McFerran
Issue discussed: Plans in the works to add more receptacles. A Thank you to Lilj, Mannix and Matt for all of their work on making this process better.
Decision:
Action:
Person responsible: -
5. NATURE RESERVE INFORMATION/ Axel Groh & Sam Kohn
Issue discussed: Letter going out to the North Side, will be sent by Sarah on Axel’s behalf. No members responded to the initial communication.
Decision:
Action:
Person responsible: Axel Groh, Sam Kohn
6. COMMUNICATION INFORMATION/ Sarah Mountford, Liljana Groh, Mary Kohn
Issue discussed: Not discussed
7. SECURITY INFORMATION/ Laura Haim
Issue discussed: One report of a theft in the finca in the last month.
8. LEGAL INFORMATION/ Wolf Ebel
Issue discussed: No update from Wes. Wolf isn’t sure that it will be able to get this donation achieved. RE: the trust, we have an updated proposal from the lawyers. One question re: the Junta being the “trustee”, what has to happen when the personnel in the Junta change. Hans Juerg will get the answer to that. Cordero needs to remove Mannix as a contact for the Finca.
Decision:
Action:
Person responsible:
OTHER ISSUES:
Attending Board Members: Liljana Groh, Wolf Ebel, Sarah Mountford, Mary Kohn, Hans-Jürg Schmid, Matt McFerran.
Special guests: none
FLOSA JUNTA MEETING MINUTES / MONTHLY MARCH 2026
1. ASADA / WATER RESOURCE INFORMATION/ Matt McFerran
Issue discussed: Improve communication between the ASADA and FLOSA. ASADA has had one meeting with the new members. Matt and Greg are working closely with Hans Juerg on the accounting as the Treasurer role has shifted to Matt McFerran. Matt will send the accounting reports out to the ASADA membership every other month which will provide the transparency on finances that ASADA members asked for at the annual meeting.
Matt is getting up to speed with the engineering, understanding the system and any potential failure points.
Silvia would like to assist with helping the international community understand how ASADA’s work with AYA in Costa Rica. Silvia knows where the resources and information are. She could be a community librarian of sorts, for information related to Costa Rican ASADAS and AYA laws and regulations. She also wants to assist with providing information around the overall ability of water resources within Costa Rica. She wants our community members to understand the importance of our ASADA and keeping it limited to our community is critical, that merging into another city’s ASADA would be damaging for our community. Silvia stated that she understands what a great job our ASADA is doing for our community but that She and Maarten just want to help if it is every helpful.
Wolf is voicing that based on historical experience in our community he believes that people are concerned about ensuring that their money is being well spent for the long expensive project.
Greg Killinger expresses that the ASADA is able to do everything that Silvia and Wolf are asking for but not everything can be done immediately. He assures that there will be better transparency, as already evidenced by the sharing of the financials. The ASADA will work with Silvia and Maarten (and others in the community) as there are items that they can assist with.
Decision:
Action: None needed
Person responsible: Matt McFerran Deadline:
2. ROADS INFORMATION/ Need new volunteers
Issue discussed: Wolf doesn’t believe the roads are in bad shape right now. Matt has been helping Lalo with clearing trees.
Decision:
Action:
Person responsible: Deadline:
3. FINANCIAL INFORMATION/ Hans-Juerg Schmid
Issue discussed: Already about $30K in dues has been paid, more than 1/3, which is great! We very much appreciate every member who is paying their dues before May.
Decision:
Action:
Person responsible: Hans-Juerg Schmid Deadline:
4. SOLID WASTE & RECYCLING INFORMATION/ Mannix O’Connor & Matt McFerran
Issue discussed: Lalo put up another chain that is better than the one before. Ethan would like to take over the job of cleaning up the garbage. Matt has priced out new containers for glass and plastic. Working with Marcus and Mannix, they are going to expand that area so that there is more room for more containers for these. In the rainy season some palms will be planted to reduce visibility.
Decision:
Action:
Person responsible: -
5. NATURE RESERVE INFORMATION/ Axel Groh & Sam Kohn
Issue discussed: Axel’s letter has been sent to all members and is awaiting replies. Wolf is talking to Steve Mac to try to get the information on the plot of land that Wes Light would like to donate. Sarah to look through documents Wes provided to see if perhaps the information is in there.
Decision:
Action:
Person responsible: Axel Groh, Sam Kohn
6. COMMUNICATION INFORMATION/ Sarah Mountford, Liljana Groh, Mary Kohn
Issue discussed: Not discussed
7. SECURITY INFORMATION/ Laura Haim
Issue discussed: Not discussed
8. LEGAL INFORMATION/ Wolf Ebel
Issue discussed: Property trust – Hans Juerg is working with Marina the attorney on the trust.
Decision:
Action:
Person responsible:
OTHER ISSUES:
Attending Board Members: Liljana Groh, Wolf Ebel, Sarah Mountford, Mary Kohn, Hans-Jürg Schmid, Matt McFerran, Sandra Schiepe.
Special guests: Silvia DeHoop, Greg Killinger
FLOSA JUNTA MEETING MINUTES / MONTHLY FEBRUARY 2026
1. ASADA / WATER RESOURCE INFORMATION/ Matt McFerran
Issue discussed: Maarten and Sylvia are volunteering to assist with the water resource committee. These voices in the community can provide a great deal of value. ASADA fiscal Greg Killinger is also on that committee, as is Matt McFerran and Sam Kohn.
Decision:
Action: None needed
Person responsible: Philippe, ASADA President Deadline:
2. ROADS INFORMATION/ Need new volunteers
Issue discussed: Roads on the north side were in bad shape and need Luster this year. Hans Juerg agrees the funds are in place for it.
Decision:
Action:
Person responsible: Deadline:
3. FINANCIAL INFORMATION/ Hans-Juerg Schmid
Issue discussed: When sending annual meeting minutes the bank information will also be sent out, and the reminder that anyone paying out of country needs to add on $17 for the bank fees.
Decision:
Action:
Person responsible: Hans-Juerg Schmid Deadline:
4. SOLID WASTE & RECYCLING INFORMATION/ Mannix O’Connor & Matt McFerran
Issue discussed: Not discussed
Decision:
Action:
Person responsible: -
5. NATURE RESERVE INFORMATION/ Axel Groh & Sam Kohn
Issue discussed: Proposal from Axel Groh for the forest project that must be decided on by March. Teak trees are planted nothing else can live. Teak trees and leaves are a high forest fire risk for us. Removing them and selling the wood would allow for the costs of felling the trees to be covered by the sale.
The Toledo foundation project needs another 15 hectares. Axel is nominated to reach out to homeowners to seek for land donations.
Decision: Axel will reach out to homeowners on the North side as well as a few on the south side who might have land they could donate.
Action:
Person responsible: Axel Groh, Sam Kohn
6. COMMUNICATION INFORMATION/ Sarah Mountford, Liljana Groh, Mary Kohn
Issue discussed: Annual meeting minutes review, a few changes need to be made. Sarah will get a draft out again to the FLSOA board and then to the community.
Reviewed the letter to Luna Azul hotel and discussed changes. Mary will work on another draft for FLOSA review.
7. SECURITY INFORMATION/ Laura Haim
Issue discussed: Not discussed
Decision:
Action:
Person responsible:
8. LEGAL INFORMATION/ Wolf Ebel
Issue discussed: Not discussed
Decision:
Action:
Person responsible:
OTHER ISSUES:
Forest fire last week and the community came together to resolve it. Matt was able to determine the situation was in hand and he did call off the Bomberos. We are wondering if there is a way to have a siren that would reach everyone, or a chat group that would reach everyone? If the community has thoughts on this please let the FLSOA board know.
The board reviewed employee salaries and will do so annually every November.
Attending Board Members: Liljana Groh, Wolf Ebel, Sarah Mountford, Mary Kohn, Hans-Jürg Schmid, Matt McFerran, Sandra Schiepe.
Special guests: none
FLOSA JUNTA MEETING MINUTES / MONTHLY JANUARY 2026 / SPECIAL MEETING
1. ASADA / WATER RESOURCE INFORMATION/ Matt McFerran
Issue discussed: not discussed
Decision:
Action: None needed
Person responsible: Philippe, ASADA President Deadline:
2. ROADS INFORMATION/ Need new volunteers
Issue discussed: not discussed
Decision:
Action:
Person responsible: Deadline:
3. FINANCIAL INFORMATION/ Hans-Juerg Schmid
Issue discussed: Discussion regarding the best method to raise the money for the water system project of the ASADA.
Decision:
Action:
Person responsible: Hans-Juerg Schmid Deadline:
4. SOLID WASTE & RECYCLING INFORMATION/ Mannix O’Connor & Matt McFerran
Issue discussed: Not discussed
Decision:
Action:
Person responsible: -
5. NATURE RESERVE INFORMATION/ Axel Groh & Sam Kohn
Issue discussed: Not discussed
Decision:
Action:
Person responsible: Axel Groh, Sam Kohn
6. COMMUNICATION INFORMATION/ Sarah Mountford, Liljana Groh, Mary Kohn
Issue discussed: Sarah will send the inviation with the zoom link.
7. SECURITY INFORMATION/ Laura Haim
Issue discussed: Not discussed
Decision:
Action:
Person responsible:
8. LEGAL INFORMATION / Wolf Ebel
Issue discussed: Not discussed
Decision:
Action:
Person responsible:
OTHER ISSUES:
If anyone casts doubt on how finca finances are handled at the annual meeting, the boards will explain how invoices are paid, and overseen by the Treasurers, Fiscals and other board members, and the use of the outside accountants. They will invite anyone with concerns to meet with them directly.
Lengthy discussion regarding the technical aspects of the meeting and the zoom platform.
Lengthy review of the presentation for the annual meeting.
Attending Board Members: Liljana Groh, Wolf Ebel, Sarah Mountford, Mary Kohn, Hans-Jürg Schmid, Matt McFerran.
Special guests: none